In order to search select folders in MS Outlook, you must obtain the GUID for the folder(s) you want to search. One way to obtain the GUID for a select MS Outlook folder is from the Spirion Client.
***You must login to the Client using a Profile and have access to the MS Outlook mailbox where the folder is located.***
Once you login to the Spirion Client using a Profile, go to:
- Locations>E-Mails>make sure "Enable E-Mail Search" option is enabled
- Click "Customize E-Mail Settings"
- Enable the option "Search specified mailboxes:"
- Enable the "Search Exchange and Outlook profiles" option
- If using Office365, enable "Include remote mail folders"
- Enable "Search only specified folders:" option
- Click the "Select" button to select the folder(s) you want to search
- Enable the folder(s) you want to search ONLY
- Click "OK"
- Click "Apply" then click "OK"
- Run "Regedit" to edit the registry in Windows
- Go to "Computer\HKEY_CURRENT_USER\Software\Identity Finder\Client\Settings\Locations\Email\Microsoft"
- Double-click "SelectedOutlookFolders" and select the "Value data" shows in the box - this is the GUID for your selected folder
- Use CTL+C to copy this value and use CTL+V to paste it to notepad
- Go to the Console>Policy>Create
- Enter Name and Description as desired
- Select Policy Type - typically "Scheduled Task"
- Click "Finish"
- Click New Policy Name on left
- Click Settings on left panel
- Go to Settings>Locations>Email>in right panel
- Double-click "EnableAttachments" and make sure it is set to "Enable"
- Double-click "EnableMessages" and make sure it is set to "Enable
- Go to Settings>Locations>Email>Microsoft>in right panel
- Double-click SearchSelectedOutlookFolders
- Change setting to "True"
- Click OK
- Double-click "SelectedOutlookFolders"
- Copy and Paste the GUID you saved in the notepad into "List of GUIDs for selected Outlook and Exchange e-mail folders:"
- Click OK
- Now you can assign this Policy to any of your Endpoints like any other policy
***If you are connected to Active Directory (AD)***
The second way you can obtain the GUID for a MS Outlook folder is using PowerShell. Here is a link to a Microsoft article: